Setup Cost Allocation

Open window Cost Allocation Setup by selecting Departments - Compliance - Control - Cost Allocation - Setup - Cost Allocation Setup.

Fill these fields

1. FastTab General:

• Interim Account No.: This field contains the number of the G/L interim account you want to use to post the invoice and the corresponding Cost Allocations.
• Recurring Frequency Period: Select ‘Week, Month, Bimonthly, Quarter, Year or Period’.
• Number Of Recurring Periods: Enter over how many periods you want to distribute the costs.
• Posting Day Within Period: Select ‘First Day, Last Day or Specific Day’. The distributed costs will be posted on the chosen day in the chosen frequency.
• Day Within Period: If Posting Day Within Period is ‘Specific Day’ you can enter the day in the period.
• Amount Calculation Rule: Select how to divide the cost over the periods: ‘Proportionally, Daily Basis or Manual’.
• No. Of Journal Lines: Select ‘One Journal Line’ to use the field Balance Account No. for the contra entry or ‘Two Journal Lines’ to show the contra entry as separate lines.
• Use Allocation: Check this field to allocate costs within a period by using Allocation Lines.
• Create Cost Allocation from Invoice: Cost Allocations can be created from a template, manually or the user may choose for each time an allocation is created.
• No. of Bold Levels Dashboard: The number of levels presented in bold typeface on the dashboard.

2. Assign on the FastTab Numbering the number ranges used for Cost Allocation templates and Cost Allocations.

3. FastTab General Journal:Check the field Create General Journal to automatically create a general journal line. If the field is checked the following fields are relevant:

• Post General Journal Line: Select ‘Post or Post and Print’ if you want to post the created General Journal Line automatically when processing the Cost Allocation.
• Posting Date: Select the posting date of the General Journal Line: ‘Document Posting Date or Work Date’.
• Template Name: Select the general journal template you want to use for Cost Allocations. We advise to create a separate template for Cost Allocations.
• Batch Name: Select the batch you want to use.
• Document No.: Select Document if you want the field Document No. in the general journal to contain the document number of the invoice. Select Journal Batch to use the number of the batch.
• Description: Select Document Line if you want the field Description in the general journal to contain the description of the corresponding document line of the invoice. Select Template to enter the description in the field Description Template.

4. FastTab Recurring Journal:

• Post Recurring Journal: Select ‘Post or Post and Print’ if you want to post the Recurring Journal Line(s) valid for the current work date.
• Reference Date: This field determines which date to use to calculate the starting date of the Cost Allocation.
• Template Name: Select the recurring journal template you want to use for Cost Allocations. We advise to create a separate template for Cost Allocations.
• Recurring Journal Batch: Select the batch you want to use.
• Document No.: Select ‘Document’ if you want the field Document No. in the recurring journal to contain the document number of the invoice. Select ‘Journal Batch’ to use the number of the batch.
• Description: Select ‘Document Line’ if you want the field Description in the general journal to contain the description of the corresponding document line of the invoice. Select ‘Template’ to enter the description in the field Description Template.
• Automatically clean Rec. Jnl.: Check this field to automatically clean up expired recurring journal lines.

5. FastTab Posting Groups

6. Here you can enter default values for the following fields if these need to be different from the default general ledger configuration:

• Gen. Posting Type
• Gen. Bus. Posting Group
• Gen. Prod. Posting Group
• VAT Bus. Posting Group
• VAT Prod. Posting Group